What is beres

beres turns supplier documents into accounting entries. Someone in your team sends a purchase invoice or order by email or Telegram; beres reads it, matches the supplier and line items against your own codes, and gives you an import file or pushes the entry straight into your accounting system.

The loop

1. Send — a team member sends a PDF or photo by email or to the beres bot on Telegram.
2. Extract — beres reads the supplier, document number, date, and line items.
3. Match — each supplier name and item description is matched against your master data, so "SYARIKAT MAKANAN SDN BHD" becomes supplier code 400-S012.
4. Review when needed — check and correct documents in the batch workspace, or let ready documents continue automatically when direct API delivery is enabled.
5. Export — download an import file, or push directly into your accounting system.

Every correction you make in step 4 teaches the matcher, so step 3 gets better over time. See How beres learns.

What it works with

What it is not

• Not a bookkeeping system. beres does not hold your ledger, produce reports, or replace SQL Account or AutoCount. It gets documents into those systems.
• Not a scanner app. You send existing PDFs or photos by email or Telegram instead of scanning them inside beres.
• Automation is your choice. Keep a review step for human control, or enable direct API delivery so ready documents reach your accounting system automatically. Documents that cannot be completed still wait for attention.

What you need before starting

• An accounting system from the table above, and its master data (supplier list, stock items, chart of accounts) exportable as CSV.
• Access to email or a Telegram account for each person who will send documents.
• About 30 minutes for first-time setup.

Next: Create your account.